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Course Outline

Prerequisites

No technical background is required. Beneficial (not mandatory): basic familiarity with AI tools such as ChatGPT or Microsoft Copilot.

Audience

  • Team Leaders and Middle Managers
  • Project and Product Managers
  • Functional Heads (Operations, Customer Service, Sales)
  • HR Business Partners (optional)

Introduction (Human Factors in AI Adoption)

  • Reasons for AI adoption failure in real teams: human factors outweigh tool limitations
  • Trust calibration: avoiding under-reliance vs. over-reliance (automation bias)
  • Accountability: 'AI assists, but humans remain responsible'

1. Calibrated Reliance (Safe Integration into Daily Work)

  • Use-case boundaries: identifying appropriate and inappropriate AI applications
  • Stop rules: knowing when to pause, verify, or escalate
  • Common failure patterns and early warning signs

2. Verification Standards (Maintaining Quality Without Delays)

  • Practical verification levels (light, standard, strict)
  • Red flags: hallucinations, outdated facts, missing sources, sensitive content
  • 'Second source' checks and traceability basics (what to document)

3. Accountability and Decision Hygiene

  • Ownership: defining who validates, decides, and signs off
  • Escalation triggers and decision thresholds
  • Decision log: establishing minimum evidence and documentation requirements

4. Team Agreements Workshop (Core Deliverable)

  • Working agreement structure: trigger, action, evidence, owner, consequence
  • Examples for common workflows (emails, analysis, customer communications, internal documents)
  • Aligning agreements with company policy and confidentiality rules

5. Trust and Psychological Safety

  • Addressing common fears: replacement, loss of competence, loss of status
  • Manager scripts: discussing AI without hype or panic
  • Managing conflict patterns: bridging 'pro-AI' vs. 'anti-AI' divides to de-polarize

6. Light Incident Response (Handling AI Mistakes and Near-Misses)

  • Classifying incidents by impact: low, medium, high
  • Containment and communication strategies (internally and with customers as needed)
  • Learning loop: updating agreements, templates, and rituals

7. 30-Day Adoption Plan

  • Team rituals: weekly check-ins, prompt reviews, incident reviews, decision reviews
  • Key metrics: adoption quality, rework rates, escalations, trust indicators
  • Next steps and follow-up planning

Requirements

  • Basic familiarity with standard workplace workflows (email, documentation, meetings).
  • Beneficial (not mandatory): prior experience with AI tools such as ChatGPT or Microsoft Copilot.

Target Audience

  • Team Leaders and Middle Managers
  • Project and Product Managers
  • Functional Heads (Operations, Customer Service, Sales) 
  • HR Business Partners
 7 Hours

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