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Course Outline
Introduction to ChatGPT and Core Fundamentals
- Understanding what ChatGPT is and its operational mechanics
- Overview of available versions: Free, Plus, and Enterprise
- Specific use cases tailored for administrative assistants
- Key considerations regarding privacy, ethics, and best practices
- Guided practice: Setting up an account, configuring the environment, and testing essential commands
Professional Writing with ChatGPT
- Composing formal and informal emails
- Drafting memos, circulars, and internal communications
- Rewriting and enhancing existing text drafts
- Guided practice: Creating three types of administrative documents using ChatGPT
Support in Organization and Planning
- Generating agendas, calendars, and task tracking tools
- Utilizing prompts for weekly planning and to-do lists
- Meeting simulation exercises (summarizing, reminders, follow-ups)
- Guided practice: Designing a weekly agenda and automating daily tasks
Creation and Analysis of Administrative Content
- Drafting meeting minutes, reports, and executive summaries
- Extracting critical information from lengthy texts
- Converting documents into various formats
- Guided practice: Uploading a long text to generate an executive summary with key points
Leveraging ChatGPT for Presentations and Visual Reports
- Developing scripts or outlines for PowerPoint presentations
- Integrating with tools such as Canva, PowerPoint, and Notion
- Utilizing DALL·E to create corporate or illustrative images
- Guided practice: Designing the foundational content for an office presentation
Task Automation with ChatGPT and Add-ons
- Exploring advanced features (plug-ins and web browsing capabilities where available)
- Introduction to automated workflows using Zapier and Google Workspace
- Integrating with spreadsheets and email systems
- Guided practice: Automating a simple workflow combining email and spreadsheet functions
Designing Administrative Solutions with ChatGPT
- Real-world use cases of ChatGPT in office environments
- Prompt engineering techniques for optimal results
- Final project: Designing a specialized assistant tailored to your specific role
- Final practice: Developing a set of personalized prompts for your position
Summary and Next Steps
Requirements
- Prior experience handling routine office duties
- A keen interest in adopting digital productivity tools
Target Audience
- Administrative assistants
- Office coordinators and support staff
- Any professional in an administrative role seeking to improve efficiency through AI technologies
14 Hours
Testimonials (1)
Able to pivot upon audience suggestions - ie able to create a real AI agent scenario on the spot.
