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Course Outline
Module 1: Foundations of AI in the Modern Workplace
- Introduction to Large Language Models (LLMs) and their application in administrative roles.
- Key principles of prompt engineering for productivity tasks.
- Ethical considerations and data privacy when using AI in the workplace.
- Familiarization with the ChatGPT interface and its core features.
Module 2: Information Management and Summarization
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- Creating concise summaries and syntheses of lengthy documents, reports, and articles.
- Generating meeting minutes from audio transcripts.
- Utilizing ChatGPT for data organization and information categorization.
- Extracting critical information and conducting sentiment analysis on texts.
Module 3: AI-Assisted Communication and Writing
- Automating email responses, including standard replies, follow-ups, and invitations.
- Drafting formal letters, internal communications, and memorandums.
- Structuring presentations and speeches effectively.
- Refining grammar and writing style for professional correspondence.
Module 4: Planning, Organization, and Task Automation
- Project planning: developing action plans, schedules, and task assignments.
- Agenda management: creating calendars and setting meeting reminders.
- Generating task lists and prioritizing activities.
- Automating repetitive tasks such as email sorting, recurring report generation, and document management.
- Utilizing AI for problem-solving and decision-making support.
Module 5: Practical Cases and Exercises
- Workshop: Building a project plan from scratch using ChatGPT.
- Exercise: Summarizing a financial report and drafting an executive email.
- Simulation: Planning a meeting and composing the minutes.
- Developing customized templates for daily use.
Summary and Next Steps
Requirements
- No previous experience with artificial intelligence is necessary.
- A fundamental understanding of administrative duties and information management is beneficial.
Target Audience
- Administrative assistants
- Secretaries
- Project managers
- Coordinators
- Professionals looking to increase productivity and efficiency in office management.
14 Hours
Testimonials (1)
Able to pivot upon audience suggestions - ie able to create a real AI agent scenario on the spot.
